SmartSuite

SmartSuite is a work management platform designed to consolidate the functionality of multiple disconnected productivity tools — project management, process automation, forms, dashboards, and collaboration — into a single unified system. Rather than forcing teams to juggle Notion for documentation, Airtable for databases, Asana for tasks, and Monday for projects, SmartSuite provides all these capabilities within one platform with data flowing naturally between them.

The platform's core building block is the Solution, a flexible container that can represent a project, process, CRM, asset tracker, content calendar, or any other work structure your team needs. Each Solution contains records with custom fields, and those records can be viewed through multiple lenses — grid, kanban, calendar, timeline, gallery, or map — without duplicating data. This flexibility means the same platform serves sales teams tracking deals, operations teams managing inventory, marketing teams planning campaigns, and HR teams running onboarding.

SmartSuite's workflow automation engine enables complex multi-step processes without code. Triggers fire on record creation, field changes, or schedules, and actions can update records, send notifications, create tasks, run calculations, or integrate with external systems. Conditional logic, loops, and error handling support sophisticated business processes that previously required custom development or expensive middleware.

Custom forms with conditional logic, file uploads, e-signatures, and approval workflows feed data directly into Solutions. External stakeholders — clients, vendors, applicants — can submit information through branded forms without SmartSuite accounts, while internal teams manage that information with full platform capabilities. This bridges the gap between internal operations and external collaboration.

Native integrations connect SmartSuite with Slack, Microsoft Teams, Google Workspace, Zapier, and hundreds of other business applications. Bi-directional sync keeps data consistent across systems, and webhooks enable custom integrations for specialized requirements. The API provides programmatic access for teams building custom experiences.

Pricing starts at $15/user/month (annual billing) for the Team plan with core functionality, scaling to $32 for Professional with advanced automation and $50 for Enterprise with governance and security controls. A free plan supports individual users exploring the platform. For organizations paying for five or more separate productivity subscriptions, SmartSuite's consolidation often delivers both cost savings and operational clarity.